Click OK. A second Share File dialog box appears. When your recipient receives the link, they will need to open it in the browser of their choice, which will provide them with a download button that they can use to retrieve the file. If a password is required, they will be prompted for it first. You can force external links to Project Files to expire ahead of their scheduled expiration, if desired. Users with sufficient permissions Project owners or users with Full Control can force the expiration of any link in the Project; all others can only force the expiration of links they generated.
Project owners who want to see what Project files have been shared with people outside the Project can view all links, both Active and Expired, on the Manage Shared Links page. There are a few icons that can appear next to Studio files to show the status of the file. These icons can appear on the document tab or in the Project file list. Indicates that the PDF is a Project file that you have checked out.
Indicates that the PDF is a Project file that you have opened, but not checked out. This file is read-only. To check out the file so you can edit it, right-click and select Check Out.
Indicates that the PDF is a Session file. Since Session documents are not checked in and out they do not have different statuses like Project files, so the only place you will see status icons in a file list is inside a Project. Indicates that the PDF is a Project file checked out to another user.
Right-click on the file and select Properties to find who has the file checked out. Right-click on a file in the Project file list and you have the following options depending on the file type, the current status of the file, and your permissions :.
Open : Opens the file for viewing. Files that are only opened but not checked out cannot be edited. Check Out : Opens the file if it is not already and checks it out to you.
Only files that have been checked out can be edited and only one user can check out a file at a time. Cut : Cuts the file from its current location so you can move it to another folder in the Project. Copy : Copies the file so you can paste another copy into another folder in the Project. Paste : Pastes a cut or copied file into the selected folder.
Delete : Removes the file from the project. Only valid for PDF files. Share Link : Allows you to provide a link to the Project file that can be used by somebody outside the Project to open and view the file. Revision History : Shows the revision history of the file and allows you to open a previous version of the file. Properties : Shows the properties of the file, including its name, project path, status, creation date, and size. Open Project Copy : Opens the server copy of the Project file in a new tab.
Check In : Saves the file to the Project and makes it available for another user to check out. Update Server Copy : Updates the Project file with changes you have made but does not check it in. Undo Check Out : Releases your Check Out making it available for another user to check out and discards any changes you made to the file. Click OK. A second Share File dialog box appears.
When your recipient receives the link, they will need to open it in the browser of their choice, which will provide them with a download button that they can use to retrieve the file.
If a password is required, they will be prompted for it first. You can force external links to Project files to expire ahead of their scheduled expiration, if desired. Users with sufficient permissions Project owners or users with Full Control can force the expiration of any link in the Project; all others can only force the expiration of links they generated.
Project owners who want to see what Project files have been shared with people outside the Project can view all links, both Active and Expired, on the Manage Shared Links page. There are a few icons that can appear next to Studio files to show the status of the file. These icons can appear on the document tab or in the Project Documents tab. Indicates that the PDF is a Project file that you have checked out. Indicates that the PDF is a Project file that you have opened, but not checked out.
This file is read-only. To check out the file so you can edit it, right-click and select Check Out. Indicates that the PDF is a Session file. Since Session documents are not checked in and out, they do not have different statuses like Project files, so the only place you will see status icons is on files and folders on a Project tab.
Opened : Indicates a Project file that you have opened, but not checked out. Checked Out : Indicates a Project file that you have checked out. Right-click on the file and select Properties to find who has the file checked out. Sync Off : Indicates that the Project file or folder is not currently flagged to take part in file synchronizations.
This badge only appears when the mouse cursor moves over the file or folder. Sync On : Indicates that the Project file or folder is currently flagged to take part in file synchronizations. Edit Offline : Indicates that the Project file is one you are currently editing while offline. Right-click on a file in the Documents section of the Project tab and you have the following options depending on the file type, the current status of the file, and your permissions :.
Only valid for PDF files. Check In : Checks in a previously checked out file, including any changes made to it, even if unsaved.
Check Out : Opens the file if it is not already and checks it out to you. Only files that have been checked out can be edited and only one user can check out a file at a time.
Copy : Copies the file so you can paste another copy into another folder in the Project. Cut : Cuts the file from its current location so you can move it to another folder in the Project. Delete : Removes the file from the project. Download Copy : Downloads a copy of the document to a local or network drive. Open : Opens the file for viewing.
Files that are only opened but not checked out cannot be edited. Paste : Pastes a cut or copied file into the selected folder. Properties : Shows the properties of the file, including its name, project path, status, creation date, and size. Replace File : Allows you to replace the server copy of a Project file with one from a local or network drive. A Studio Prime subscription makes it easier to collaborate with outside vendors and project partners, giving your organization more control over each Studio participant.
There are two types of users within Studio Prime: Members and Collaborators. When invited to the Studio Prime account, Members give Administrators the ability to manage their Studio account and associated Projects and Sessions. Collaborators, on the other hand, maintain control over their personal Studio account when joining or leaving a Project or Session within the Prime account.
Administrators can access their Studio Prime account through the online Studio Prime Portal at studio. These applications can leverage Bluebeam Studio in a number of ways, including:. Folder Automations is a feature in Studio Projects that allows Studio Prime subscribers to streamline repetitive PDF-based workflows across a large number of users. Subscribers can automatically perform a set of predefined actions to files in a Project folder, including:. Since Session documents are not checked in and out they do not have different statuses like Project files, so the only place you will see status icons in a file list is inside a Project.
Indicates that the PDF is a Project file checked out to another user. CTRL-click on the file and select Properties to find who has the file checked out. CTRL-click on a file in the Project file list and you have the following options depending on the file type, the current status of the file, and your permissions :.
Open : Opens the file for viewing. Files that are only opened but not checked out cannot be edited. Check Out : Opens the file if it is not already and checks it out to you. Only files that have been checked out can be edited and only one user can check out a file at a time. Cut : Cuts the file from its current location so you can move it to another folder in the Project. Copy : Copies the file so you can paste another copy into another folder in the Project.
Paste : Pastes a cut or copied file into the selected folder. Delete : Removes the file from the project. Only valid for PDF files. Share Link : Allows you to provide a link to the Project file that can be used by somebody outside the Project to open and view the file. Revision History : Shows the revision history of the file and allows you to open a previous version of the file.
Properties : Shows the properties of the file, including its name, project path, status, creation date, and size. Check In : Saves the file to the Project and makes it available for another user to check out. Update Server Copy : Updates the Project file with changes you have made but does not check it in.
Undo Check Out : Releases your Check Out making it available for another user to check out and discards any changes you made to the file. Replace File : Allows you to replace the server copy of a Project file with one from a local or network drive. Revert Changes : Reverses any changes you have made to the Project file that you have not checked in, essentially opening the server copy again. Join a Studio Project. Start a Studio Project. Defining Access and Permissions in Studio Projects.
Adding Files to a Project Users can create new folders in the Project, select individual files to upload, or upload an entire folder and its contents. Once selected, the New Folder dialog box appears. Enter a name for the folder and click OK to create it.
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